The Pre-Health Conference is made possible each year by UC Davis student volunteers. Conference volunteers include the leadership team, workshop moderators, and ambassadors. Volunteers assist with the coordination of the Pre-Health Conference and engage with speakers, attendees, and exhibitors.
Questions? Email [email protected]
Why Should You Apply to be on the Conference Team?
- Benefits of Being a Leader
- This is an opportunity to:
-Grow leadership skills such as communication, public speaking, and critical thinking, all of which are important for future health professionals.
-Build a team with fellow Aggies for an event serving pre-health students.
-Connect with health professional schools and healthcare professionals.
-Collaborate and work closely with HPA staff. - Benefits of Being a Moderator
- This is an opportunity to:
-Serve as the main point of contact for workshop speakers, including admissions representatives, health professionals, and other experts.
-Build leadership skills including public speaking, communication, teamwork, and problem-solving.
-Connect with the UC Davis pre-health community.
-Attend Conference for free outside of shift requirements. - Benefits of Being an Ambassador
- This is an opportunity to:
-Build teamwork skills and create meaningful connections with fellow pre-health students.
-Network with healthcare professionals and admissions representatives during Conference Day.
-Attend Conference for free with completion of shift requirements.
-Receive provided snacks and meals. - Benefits of Being a Photographer
- This is an opportunity to:
-Build leadership skills including communication, collaboration, and organization.
-Network with exhibitors, health professionals, and guests through photography during Conference Day.
-Meet fellow Aggies, Conference volunteers, and pre-health students before and during Conference Day.
-Work with Conference leaders and HPA staff.
-Strengthen photography skills through coverage of a large-scale event and smaller events leading up to Conference.
Responsibilities
- Coordinators and Assistant Coordinators
Coordinators have a higher level of time commitment and responsibility in planning the Pre-Health Conference. They communicate regularly and work closely with HPA staff.
Responsibilities Include:
-Participate in all training days, both in-person and virtual.
-Attend weekly Leadership and Team meetings leading up to Conference
-Communicate any meeting conflicts with HPA staff.
-Must be a current UC Davis student.
-If graduating in summer 2025, must be available to attend in person the week before Conference and on Conference Day.
-Availability in person for a portion of summer 2025 is preferred. Must attend all virtual team meetings during the summer.
-Alumni who graduated in 2024 or earlier are not eligible to apply.
-Collaborate, coordinate, and communicate with fellow student leader coordinators and HPA staff.
-Support the Pre-Health Conference email communication.
-Assist with recruitment, training, and management moderators and ambassadors.
-Participate in outreach events, including Aggie Roundabouts, Discover Day, Aggie Days, Welcome Week, and orientations.
-Support marketing efforts and general conference preparation.
-Be available in person the week before Conference and on Conference Day
-Follow UC Davis's Principles of Community.- Marketing Leadership
- -Work closely with HPA staff to develop and implement website, social media, outreach, and graphic design strategies.
-Develop outreach strategies for on-campus and off-campus audiences.
-Collaborate with coordinators to provide timely updates across all communication channels.
-Support social media content before and during Conference day.
-Collaborate with Logistics Coordinators for PHC representation at HPA and campus events.
-Assist with training and management of assistants coordinators and ambassadors. - Programming Leadership
- -Recruit professionals as workshop speakers and a keynote speaker.
-Invite the Chancellor to speak at the Welcome Session on Conference Day.
-Maintain communication with speakers and their assigned moderators.
-Work closely with HPA staff to create the workshop schedule.
-Work closely with HPA Staff, Marketing Team, and other teams on program and marketing materials.
-Coordinate the creation and collection of workshop descriptions.
-Collaborate with the Logistics Team on exhibitors who are also workshop speakers.
-Coordinate the recruitment of 40+ moderators.
-Assist with the training and management of 40+ moderators and workshop Interns.
-Collaborate with moderators to ensure the success of workshops. - Logistics Leadership
Logistics: All
-Collaborate with HPA Staff on needed materials for the day of the event.
-Support all members of the logistics team with tasks during busy time periods.Logistics: Exhibitor
-Assist HPA staff with recruitment and communication with PHC's potential exhibitors (e.g., mail invitations).
-Coordinate Pre-Health Fair exhibitor day-of logistics (e.g., confirm with exhibitors via email.)
-Collaborate with the Marketing Team to promote exhibitors and support program and marketing materials.
-Collaborate with the Workshop Coordinators for exhibitors who are also speakers.
Logistics: Ambassador
-Coordinate recruitment of 100+ ambassadors.
-Assist in the training and management of 100+ ambassadors.
-Coordinate ambassador shifts on Conference Day.
-Edit the ambassador handbook as needed.
Logistics: Attendee Recruitment
-Send logistical communications to attendees prior to Conference.
-Work closely with the Marketing Team for attendee marketing materials.
-Send post-conference communications to attendees and exhibitors.
-Work with HPA Staff on group registration management.- Moderators
- -Managed assigned workshops and/or panels on Conference day.
-Serve as the primary contact for speakers before and during Conference.
-Assist in the creation of workshop descriptions and panel questions.
-Collaborate with the Marketing Team on Conference outreach and marketing efforts.
-Help create speaker name tags and room signage.
-Attend mandatory trainings.
-Collaborate with coordinators, student leaders, and HPA staff.
-Attend Conference for free outside of shift requirements. - Ambassadors
- -Assist with set up and wrap-up of events.
-Serve as a contact point for attendees during the event.
-Work with professionals, staff, and student leaders to help run Conference Day.
-Assist with attendee and exhibitor check-in, item distribution, and way finding
-Attend Conference for free with competition of assigned shift(s). - Photographer
- -Photograph Conference activities on and leading up to Conference Day.
-Provide own photography equipment (camera required).
-Collaborate with Marketing Coordinators/Assistant Coordinators and ambassadors on exhibitor and social media content.
-Assist with outreach efforts including info sessions, tabling, emailing, etc.
-Take initiative on photography and marketing-related projects as assigned.
-Support Conference leaders and HPA staff as needed.
-Attend required trainings and meetings