Volunteering & Involvement

Please excuse our dust, our website is under construction for 2023. Stay connected to our social media for updates.
3 Conference volunteers on hutchison field. join the team today

2023 Conference Volunteer Recruitment

Conference is made possible every year by UC Davis students and alumni volunteers. Conference volunteers includes our leadership team, workshop moderators, and general volunteers. Volunteers coordinate Conference, and engage with speakers, attendees, and Conference partners. Please note our volunteer opportunities are open to UC Davis students and alumni Class of 2023.

Thank you for your interest in joining our Team! Applications for positions are currently open for our Volunteer Team (Moderators, Strategic Communications Aide, and Ambassadors). Follow us on social media for updates on 2023 recruitment.

Apply to Join the Conference Team as a Volunteer

Apply to be an Ambassador 

Apply to be a Moderator

Apply to be a Strategic Communications Aide

  • Timeline for Conference Team Recruitment
  • All Applications Open: Wednesday, March 29

    General Info Session
    General for All Positions: Thursday, April 6th by Zoom (5:00 PM - 6:00 PM)
    Zoom Link Coming Soon

    Interviews
    By email invitation hosted via Zoom for Moderator and Strategic Communication Aide positions. Hosted on the weeks of April 24th and May 1st.

    Training
    If selected, you are required to attend all training sessions. The first training session is on Saturday, May 20th.

    For additional info sessions and deadlines, see below:

    Ambassador
    Info Session on Thursday, April 20th by Zoom (7:00 PM - 8:00 PM)
    Application due Friday, April 28th at 11:59 PM
    Ambassador Info Session Zoom Link

    Strategic Communications Aide
    Info Session on Thursday, April 13th by Zoom (5:00 PM - 6:00 PM)
    Application due Sunday, April 16th at 11:59 PM
    Strategic Communications Aide Registration Info Session Zoom Link

    Moderator
    Info Session on Monday, April 10th by Zoom (6:00 PM - 7:00 PM)
    Application due Sunday, April 16th at 11:59 PM
    Moderator Info Session Zoom Link

Questions? Email us at prehealthconference@ucdavis.edu. Please note our business hours from 8 am - 5pm Monday - Friday.

 

Why Should You Apply to be on the Conference Team?
  • Benefits of being a Leader
  • This is an opportunity to:
    - Grow leadership skills such as communication, public speaking, and critical thinking skills. All of which are important for future health professionals.
    Build a team with fellow Aggies for an event for all pre-health students.
    Connect with health professional schools and health professionals.
    - Collaborate and work closely with HPA staff.
  • Benefits of being a Moderator
  • This is an opportunity to:
    - Be the main point of contact with workshop speakers, including admissions representatives, health professionals, and other experts.
    - Build your leadership skills, including public speaking, communication, teamwork, and problem-solving skills.
    - Connect with the UC Davis pre-health community. 
    - Attend Conference for free outside of your shift requirements.
  • Benefits of being a Strategic Communications Aide
  • This is an opportunity to:
    - Build leadership skills, including communication, collaboration, and organizational skills.
    - Network with exhibitors, health professionals, and other guests as a photographer during Conference Day.
    - Connect with health professional schools/admissions representatives and guest speakers for marketing content.
    - Work closely with Conference leaders and HPA staff which can lead to a potential letter of recommendation.
    - Connect with fellow Conference volunteers/pre-health students.
    - Strengthen marketing and photography skills.
  • Benefits of being an Ambassador
  • This is an opportunity to:
    - Build teamwork skills and create meaningful connections with fellow pre-health students.
    - Network with healthcare professionals and admissions representatives during Conference Day.
    - Attend Conference for free outside of your shift requirements.
    - Snacks and meals will be provided.
Responsibilities:
  • For all Coordinators and Assistant Coordinators
  • Coordinators have a higher level of time commitment and responsibility in planning the PreHealth Conference. Coordinators also communicate regularly and work closely with HPA staff. 

    - Be a UC Davis student or alumni Class of 2023
    - Be available in person for training sessions for Coordinators and Assistant Coordinators.
    - Attend regularly scheduled meetings. Be available for individual meetings with HPA staff and fellow student leaders and student volunteers.
    - Collaborate, coordinate, and communicate with fellow student leader Coordinators and HPA staff.
    - Support answering emails from the Pre-Health Conference email.
    - Assist with and be available for recruitment, training, and management of additional volunteers (Assistant Coordinators, Moderators, Strategic Communications Aides, and Ambassadors).
    - Participate in outreach events: Aggie Days, Welcome Week, Orientations
    - Be available in person the week before Conference and on conference day (October 2023)
  • Logistics
  • - Work closely with HPA staff to assist in the recruitment and communication with PHC's potential exhibitors. Mail invitations.
    - Coordinate the Pre-Health Fair and day of logistics (Eg. Confirm with exhibitors via email.)
    - Collaborate with Strategic Communications Team to promote exhibitors and for Program and Marketing materials.
    - Collaborate with the Workshop Coordinators with Exhibitors who are also Speakers at workshops.
    - Collaborate with HPA Staff with needed materials for the day of the event.
    - Send logistical communications to Attendees prior to Conference.
    - Send post-conference communications to Attendees and Exhibitors.
    - Guide and collaborate with Assistant Coordinators.  
    - Assist in the training and management of 100+ Ambassadors.

  • Programming: Interactive and Didactic Workshops
  • Didactic Programming Coordinators: responsible for lecture-style workshops
    Interactive Programming Coordinators: responsible for hands-on workshops

    - Recruit professionals as Speakers and Keynote Speakers. 
    - Continue communication with Speakers and their associated Moderators.
    - Work closely with HPA staff to create workshop schedules.
    - Work closely with HPA Staff and Strategic Communication team for Program and Marketing Materials. 
    - Coordinate creating and collecting Workshop Descriptions.
    - Collaborate with the Logistics Team for Exhibitors that are also Speakers.
    - Assist in the training and management of 2 Assistants Coordinators (Didactic and Interactive), 40+ Moderators, and Workshop Ambassadors. 
    - Collaborate with our Moderators to ensure the success of their workshops.

  • Strategic Communications
  • - Work closely with and support HPA staff to develop and implement strategies for Website, Social Media, Outreach, and Graphic Design content calendars.
    - Work closely with HPA staff to develop and implement on- and off-campus outreach marketing strategies. (Including drafting emails for advisors on and off campus, pre-health clubs on and off campus)
    - Collaborate with all fellow Coordinators for content and updates on all channels (Website, Social Media, Outreach, and Graphic Design) in a timely and appropriate manner.
    - Day of Conference, be available to Post on Social Media leading up to and throughout Conference Day and Assist fellow student leaders.
    - Collaborate with Logistics Coordinators for PHC representation at all HPA and on-campus large events.
    - Assist in the training and management of 4 Assistants Coordinators and Ambassadors.

  • Moderators
  • - Responsible for managing workshops and/or panels they are assigned to, on the day of Conference.
    - Serve as primary contact for speakers they are assigned, both during and leading up to Conference.
    - Assist in the creation of workshop descriptions and panel questions.
    - Collaborate with Strategic Communications Team on Conference outreach and marketing efforts.
    - Help create speaker name tags and room signage.
    - Attend mandatory trainings.
    - Collaborate, coordinate, and communicate with fellow student leader, Coordinators, and HPA staff.
    - Attend our Conference for free outside of your shifts.
  • Strategic Communications Aides
  • - Work up to half of Conference Day, taking photographs of various Conference activities and providing own photography materials (smartphone with high resolution is accepted).
    - Organize and collaborate with Strategic Communications Coordinators/Assistant Coordinators and other Ambassadors with exhibitor's social media and other provided content.
    - Collaborate with Coordinators and other Ambassadors on content creation and updating all channels (Website, Social Media, Outreach, and Graphic Design) in a timely and appropriate manner.
    - Ability to support outreach efforts, including info sessions, tabling, emailing, etc.
    - Ability to take lead on own marketing campaigns following completion of other work.
    - Support Conference leaders and HPA staff in other related Conference tasks as needed.
    - Attend in-person and virtual trainings and meetings.
  • Ambassadors
  • - Assist in the set up/wrap ups of events.
    - Serve as a contact point for attendees during the event.
    - Work with a diverse team of professionals, staff, and student leaders to help run the event.
    - Help check in attendees/exhibitors, distribute items to attendees/exhibitors, guide exhibitors to their designated area.
    - Attend Conference for free with commitment of completing their shift(s).