Attend Pre-Health Conference in 2025

2025 Attendee Registration 2025 Exhibitor Registration 2025 Group Registration 2025 Speaker Interest Form

Frequently Asked Questions

General Questions

  • Can I register on the day of the conference?
  • No. We will not have on-site registration available. We encourage registering early in order to reserve your seat! In 2024 we sold out of tickets and did not open a waitlist. 
  • Can High school students attend?
  • We appreciate your interest and the interest of your students to attend. Unfortunately at this time, conference is not open to minors and high school students due to updates to the campus’ Youth Protection Program. We apologize for any inconvenience.
  • Does this event happen in inclement weather?
  • Yes! Pre-Health Conference will be happening regardless of the weather. Please plan your attendance accordingly.

Attendee Questions

  •  How do I register for the conference?
  • Check the Attendee page to register, details on pricing, and to submit questions.
  • What does the cost of registration include?
  • Registered attendees will receive a name badge upon check-in and will have access to all events on conference day, including the morning kick-off, Pre-Health Fair, and Workshop sessions. 

    Please note, lunch is not included in your conference ticket. Attendees are able to bring their own lunch or venture to nearby restaurants or eateries. Lunch options coming soon.
  • What is the format of the conference this year?

  • Currently the 2025 Conference Schedule is in the works!
     

    Here's the 2024 Conference Schedule for Reference!

    6am - 8am: Attendee Check-In - Hutchison Field (Please bring original confirmation email. Digital copy is accepted.)
    8am - 9am: Welcome - UCenter (University Credit Union Center)
    9am - 12pm: Pre-Health Fair - Hutchison Field
    12pm - 1pm: Designated Lunch Time
    1pm - 1:50pm: Workshop Session 1 
    2pm - 2:50pm: Workshop Session 2
    3pm - 3:50pm: Workshop Session 3
    4:05pm - 4:20pm: Closing & Giveaway - UCenter

    For continued updates and resources, please visit the Attendee page.

  • How can I plan my day at Conference and what type of questions should I ask?
  • Resources coming soon to prepare for conference day!
  • Can I look at the program and workshop schedule before the Conference? When will it be published or sent?
  • We will continue to update the attendee resources page with information on exhibitors and workshops. The full program will be printed and distributed to attendees on conference day and emailed to attendees ahead of time.
  • How can I make the most of the workshops and sessions offered?
  • To maximize your experience at the workshops and sessions, we recommend the following steps:
    - Review the Schedule: Carefully examine the workshop schedule and prioritize sessions that align with your interests and career goals.
    - Be Prepared: Arrive with specific questions or topics you want to learn more about. This will help you stay focused and engaged.
    - Take Notes: During the sessions, take detailed notes. This will help you retain information and provide a useful reference for future study or research.
    - Participate Actively: Engage in discussions and ask questions. Active participation enhances learning and networking opportunities.
    - Network: Take advantage of the opportunity to connect with speakers and fellow attendees. Networking can provide valuable insights and potential mentorship opportunities.
  • How should I dress for the event?
  • We encourage dressing business casual, if possible, and a pair of comfy shoes. Please keep in mind the average temperature during the day in Davis is 72 - 84 °F in October and 49 - 70 °F in November. 
  • Do I need to register for a specific workshop beforehand?
  • Didactic workshops (workshops with panels, speaker presentations, etc.) will be hosted in lecture halls and open to all attendees on a first-come first-serve basis.

    Interactive workshops (hands-on activities, suturing, etc.) will have limited capacity based on supplies or to maintain attendee engagement. We will be sending information to registered attendees on the process soon!
  • How to navigate Davis campus day of?
  • Take an early look at Davis with the campus map! If you have additional question, please locate an ambassador and they will be more than happy to assist you!

Group Questions

  •  How do I register a group for conference?
  • Group registration is available for a minimum amount of 15 tickets. Link to register a group.
    Individual tickets can be added on for additional students and advisor/counselor registration.
  • What does the cost of registration include?
  • Registered attendees will receive a name badge upon check-in and will have access to all events on conference day, including the morning kick-off, Pre-Health Fair, and Workshop sessions. 
  • How do students use a group registration code?
  • Once you have registered your group and payment is received, you will receive a unique code that is specific for your group. You are responsible for sharing the code to the students within your group.
    Individual students and advisors/counselors will go to the Attendee Registration page, entering their email address and the group code. By using the code, they will be able to register without entering payment information.
  • What if I do not need 15 tickets for my group?
  • The minimum group size is 15 students. Any group tickets that are not claimed do not receive a refund.
    Your organization will forfeit any group registration that is not assigned to an individual by Friday, October 25, 2024. THERE WILL BE NO ON-SITE REGISTRATION. Attendees without a badge will not be permitted to participate.
  • Do groups receive lunch with group registration?
  • No, group registration does not include lunch. It is the individual or groups responsibility to coordinate lunch arrangements.
    Lunch options on campus the day of conference include food trucks located near Hutchinson Field and Segundo Dining Hall.
    Off campus dining options or delivery are also available.

Exhibitor Questions

  • How do I become an exhibitor?
  • Visit our Exhibitor Page to download our available Exhibitor packages and connect with us via email.
  • When is registration available/how do I register?
  • Registration is currently open for the 2025 Pre-Health Conference at UC Davis. To register as an exhibitor, please visit the Exhibitor Registration Website.
  • When is the last date to register as an exhibitor for the conference?
  • The last day to register as an exhibitor is 5th September 2025 . We recommend you register as soon as possible for us to reserve you a spot for Conference as well as collect all your marketing assets on time.
  • How can I make changes to my registration?

  • To edit your registration follow the steps below:
    i. Go to the registration page -  Exhibitor Registration Page
    ii. Click on Modify Registration.
    iii. Enter your email and reference number (found on your confirmation email).

    You will be able to edit your information but will not be able to change what you purchased.
    Note : Any changes regarding payment methods can only be made by canceling your current registration and registering again for the conference. More information about the cancellation policy can be found on the registration page.

  • I can no longer attend the Conference, can I receive a refund if I cancel my registration?
  • Yes, A refund less $250 will be processed for cancellation requests received by 9/05/2025. Email events@ucdavis.edu to request a cancellation. Requests must be received no later than 9/05/2025.  Refunds will not be processed after this date.
  • Can you issue us an invoice?
  • Yes, please send us an email at prehealthconference@ucdavis.edu requesting an invoice. 
  • What are the different payment options available?

  • Payment can be made through credit card or check. For check payments, 
    i. Check should be written to UC Regents
    ii. Check should be mailed to -

    UC Davis AR Lockbox
    PO Box 741816
    Los Angeles CA 90074
    Reference: PHC2024-GLCES00037 - in memo line

  • Where can I find information about the different exhibitor packages that are available?
  • Our Exhibitor Opportunities Packet contains information about the different packages we offer. Please purchase the package that best meets your institute’s needs. 
  • Can I register as one school for multiple programs?
  • The field layout is by individual health professions. You are welcome to purchase more than one Exhibitor Package for your Institution. With registration all online and by Exhibitor Package, you will need to register for each Exhibitor Package separately so that you can note the health field for that booth/table. This ensures we have all the correct information for each package and the table/booth is accounted for. Gold and higher Packages are able to represent multiple health fields at their booth due to their location on the field and the larger size of their booth.
  • Can we purchase multiple packages? Do we pay for them individually or all together?
  • Yes, you are more than welcome to purchase multiple packages. You will need to register and pay for them separately.
  • Are there any hotels nearby for us to check out?
  • Yes, if you scroll down on the Exhibitor Registration Site there is a section called “Local Accommodations” where you can see the location and rates of various hotels located in Davis. 
  • Can I add/bring additional representatives with me on the day of Conference?
  • We do not have the option to add additional representatives. Please select the Exhibitor Package that best meets your organization's needs.
  • Day of Conference Questions

  •  Q: Do I need to bring a tent? 
    A: Nope, tents are provided as part of your Sponsorship package.

     

    Q:What are the times for the fair?
    A: The Exhibitors Fair takes place from 9am to 12pm. The remaining times are used for presentations/workshops and a close out. Please refer to the conference day schedule for more information.

     

    Q: Where can I send our items to? 
    A:   You can mail your materials in advance. The timeframe to have items arrive to us is starting 3 weeks prior to the conference, (from 10/12 - 11/01) due to limited space. 
    Please send them to this address: 
    University of California, Davis
    Health Professions Advising (HPA) 
    1090 Blue Ridge Road, Davis CA 95616

    Please indicate how many boxes and number each box:
          eg: 1 of 2, 2 of 2, 3 of 3.
    If tracking is enabled, the tracking link can also be sent to us. If you would like us to ship anything back after the Conference, we request you provide a preprinted return label. Items will be mailed back starting 10/17.

     

    Q: Is parking free?
    A: Parking is not free except for Gold and above exhibitors.

     

    Q: Where do we get parking permits? (only for Gold and above exhibitors)
    A: Permits will be emailed and will need to be printed and placed on the dashboard of the vehicle.

 

Didactic Workshop Questions

  • What are Didactic Workshops?
  • Didactic workshops will primarily take on one of two possible formats: lecture-style presentations or question-and-answer panels.
  • What kinds of Didactic Workshops will be at the conference?
  • Didactic workshops provide attendees with an opportunity to learn more about healthcare, possible careers in it, as well as the path to each profession. Needless to say, you can expect a wide range of topics! More information about workshop topics and schedules will be released closer to the conference date.
 

Interactive Workshop Questions

  • What are Interactive Workshops?
  • Interactive workshops are hands-on skills development and practice workshops led by health professionals. Examples include CPR training, suturing, and case-based discussions.
  • Is there a limit on the number of Interactive Workshops I can attend?
  • Yes, in order to accomodate as many attendees as possible, attendess will be limited to up to 1 interactive workshop.
  • Do I have to pay extra to participate in Interactive Workshops?
  • No, the cost is covered by your general Conference ticket.
 

Pre-Health Fair Questions

  • What Health Professions will be included in the fair?

  • We are looking forward to having as many different professions represented as possible. We expect to have schools and programs from allopathic medicine, osteopathic medicine, podiatric medicine, naturopathic medicine, chiropractic medicine, international medicine, dentistry, nursing, pharmacy, physical and occupational therapies, and veterinary medicine.  

Speaker Questions

  • How can I sign up to be a speaker?
  • If you are interested in signing up as a speaker or would like to host your own workshop, please refer to the Speakers page. 
  • What can speakers do?
  • Speakers have the opportunity to host a workshop or speak on a panel. Although the exact topic might differ from workshop to workshop, these sessions generally help inform attendees about a health field or practice skills relevant to them.
  • Are speakers assigned workshops or can they decide their own workshop?
  • Speakers are encouraged to fill out the speaker interest form. The Conference Programming Team will use this, while working with the speaker to decide what topic is the best fit for them.
Please check back periodically as we add more questions and answers.