Frequently Asked Questions
General Questions
- Can I register on the day of the conference?
- No, we will not have on-site registration available. We encourage registering early in order to reserve your seat! In 2025 we sold out of tickets and did not open a waitlist.
- What Health Professions will be included in the fair?
- We are looking forward to having as many different professions represented as possible. For reference, the 2025 Pre-Health Fair featured medicine, chiropractic, dentistry, nursing, occupational therapy, optometry, pharmacy, physical therapy, physician assistant, podiatry, veterinary medicine, public health, and more. The health professions in the 2026 Pre-Health Fair have not been finalized.
- Can high school students attend?
- We appreciate your interest and the interest of your students to attend. Unfortunately at this time, conference is not open to minors and high school students due to updates to the campus’ Youth Protection Program. We apologize for any inconvenience.
If you are a high school student interested in the pre-health field, Health Professions Advising at UC Davis hosts an annual High School Pre-Health Symposium in the Spring, open to all students! - Does this event happen in inclement weather?
- Yes! Pre-Health Conference will be happening irrespective of the weather conditions. Please plan your attendance and attire accordingly.
Attendee Questions
- How do I register for the conference?
The 2026 Attendee Registration Page will be accessible on the Attendee Page, where you can find details regarding location, timing, and pricing when registration goes live.
You must register online; we do not have on-site registration.
- What does the cost of registration include?
- Registered attendees will receive a name badge upon check-in and will have access to all events on conference day, including the breakfast, morning welcome session, Pre-Health Fair, and Workshop sessions.
Please note, lunch is not included in your conference ticket. Attendees are able to bring their own lunch or venture to nearby restaurants or eateries. Lunch options coming soon. - What is the format of the conference this year?
Currently the 2026 Conference Schedule is in the works!
Here's a tentative schedule for the Conference:6:30am - 8am: Attendee Check-In - Hutchison Field (Please bring original confirmation email. Digital copy is accepted.)
8am - 9am: Morning Welcome Session - UCenter (University Credit Union Center)
9am - 12pm: Pre-Health Fair - Hutchison Field
12pm - 1pm: Designated Lunch Time
1pm - 1:45pm: Workshop Session 1
2pm - 2:45pm: Workshop Session 2
3pm - 3:45pm: Workshop Session 3For continued updates and resources, please visit the Attendee page.
- How can I plan my day at Conference and what type of questions should I ask?
- To maximize your experience at Conference, we recommend the following steps:
- Review the Schedule: Carefully examine the program (will be posted online prior to Conference, and will also be handed to every registered attendee onsite) and make a list of programs/exhibitors that align with your interests and career goals.
- Be Prepared: Arrive with specific questions or topics you want to learn more about to help you stay focused and engaged. Effective questions depend on the exhibitor you are communicating with. Read about the “Inside Tips and Resources to Maximize Pre-Health Conference at UC Davis” on how to make the most of your day at the Conference.
- Take Notes: During the sessions, take detailed notes. This will help you retain information and provide a useful reference for future study or research.
- Participate Actively: Engage in discussions and ask questions. Active participation enhances learning and networking opportunities.
- Network: Take advantage of the opportunity to connect with speakers and fellow attendees. Networking can provide valuable insights and potential mentorship opportunities. - Can I look at the program and workshop schedule before the Conference? When will it be published or sent?
- We will continue to update the attendee resources page with information on exhibitors and workshops. The full program will be printed and distributed to attendees on conference day and emailed to attendees ahead of time.
- How should I dress for the event?
- We encourage dressing business casual, if possible, and a pair of comfy shoes. Please keep in mind the average temperature during the day in Davis is 72-84°F in October. The Pre-health Fair will be outdoors on a grass field. We strongly recommend checking the weather forecast before attending to ensure you're dressed appropriately.
- Do I need to register for a specific workshop beforehand?
- This depends on the workshop you plan to attend. Didactic workshops (workshops with panels, speaker presentations, etc.) will be hosted in lecture halls and open to all attendees on a first-come first-serve basis.
Interactive workshops (hands-on activities, suturing, etc.) will have limited capacity based on supplies or to maintain attendee engagement. We will be sending information to registered attendees on the process soon! - How to navigate the UC Davis campus day of?
- Take an early look at UC Davis with the campus map! If you have additional questions, please locate an ambassador and they will be more than happy to assist you!
Group Questions
- How do I register a group for conference?
- Group Registration is now open. To register your group for conference, please use the link here: Group Registration
Group registration is available for a minimum amount of 15 tickets. Individual tickets can be added on for additional students and advisor/counselor registration. - What does the cost of registration include?
- Registered attendees will receive a name badge upon check-in and will have access to all events on conference day, including breakfast, the morning welcome session, Pre-Health Fair, and Workshop sessions.
Please note, lunch is not included in your conference ticket. Groups are responsible for lunch arrangements by bringing their own lunch or venturing to nearby restaurants or eateries. Lunch options coming soon. - How do students use a group registration code?
- Once you have registered your group and payment is received, you will receive a unique code that is specific for your group. You are responsible for sharing the code to the students within your group.
Individual students and advisors/counselors in your group will register using the Attendee Registration page, entering both their email address and the group code. By using the code, they will be able to register without entering payment information. - What if I do not need 15 tickets for my group?
- The minimum group size is 15 students. Any group tickets that are not claimed do not receive a refund.
Your organization will forfeit any group registration that is not assigned to an individual by Sunday, 10/11/2026. THERE WILL BE NO ON-SITE REGISTRATION. Attendees without a badge will not be permitted to participate. - Do groups receive lunch with group registration?
- No, group registration does not include lunch. It is the individual or group's responsibility to coordinate lunch arrangements.
Lunch options on campus the day of conference include food trucks located near Hutchinson Field and the Segundo Dining Commons.
Off campus dining options or delivery are also available.
Exhibitor Questions
- How do I become an exhibitor?
- Visit the Exhibitor Registration Page.
- When is registration available and how do I register?
- Registration is now open for the 2026 Pre-Health Conference at UC Davis. Please visit the Exhibitor Registration Page for more information on how to register.
- When is the last date to register as an exhibitor for the conference?
- The last day to purchase non-standard packages is 09/04/26, and the last day to purchase standard packages is 09/17/26. However, we recommend registering as an exhibitor as soon as possible, as packages are not held. Registering early also ensures that all marketing assets can be collected on time.
- How can I make changes to my registration?
To edit your registration follow the steps below:
i. Go to the Exhibitor Registration Page
ii. Click on 'Modify Registration'
iii. Enter your email and reference number (found on your confirmation email).Note: Personal information can be updated; however, purchases cannot be modified. To change your payment method, you will need to cancel your current registration and re-register. For more details, please refer to the cancellation policy information on the Exhibitor Registration Page.
- I can no longer attend the conference, can I receive a refund if I cancel my registration?
- A partial refund can be given. Please email [email protected] by 09/04/26 to request a cancellation.
- Can you issue me an invoice?
- Yes, please send an invoice request to [email protected].
- What are the different payment options available?
For Standard and Bronze packages, payment must be made with a credit card.
For all other packages, payment can be made with either a check or credit card.
For check payments,
i. Payable to: Regents of the University of California, Davis
ii. Checks should be mailed to:
Address: One Shields Ave., Davis, CA 95616-5270
For: CBS/HPA - Pre-Health Conference
Tax ID: 94-6036494- Where can I find information about the different exhibitor packages that are available?
- The Exhibitor Packages Webpage contains information about the different packages we offer. Please purchase the package that best suits your institute’s needs.
- Can I register as one school for multiple programs?
- Yes. Since the field layout is organized by individual health professions, you are welcome to purchase multiple Exhibitor Packages for your institution. Each package must be registered separately to specify the health field associated with that booth or table. This ensures accurate placement and proper coordination. Institutions with Gold or higher-tier packages may represent multiple health fields at a single booth due to their larger size and field placement.
- Can we purchase multiple packages? Do we pay for them individually or all together?
- Yes, you are more than welcome to purchase multiple packages. You will need to register and pay for them separately.
- Are there any hotels nearby for us to check out?
- Yes, the Exhibitor Registration Page features a section called “Local Accommodations” where you can see the location and rates of various hotels located in Davis.
- Can I add/bring additional representatives with me on the day of Conference?
- We do not have the option to add additional representatives. Please select the Exhibitor Package that best meets your organization's needs.
- Day of Conference Questions
Q: Do I need to bring a tent?
A: No, tents are provided as part of your purchased package.Q: What are the times for the Pre-Health Fair?
A: The Pre-Health Fair takes place from 9am to 12pm. The remaining times are used for presentations/workshops. Please refer to the conference day schedule for more information.
Q: What time can we start engaging with attendees at our exhibitor booth?
A: Please note that exhibiting will not begin before 9:00 AM, as attendees will be participating in the Welcome Ceremony until 9:00 AM.Q: Where can I send our items to?
A: You can mail your materials in advance. The timeframe to have items arrive to us is starting 3 weeks prior to the conference, due to limited space.
Please send them to this address:
University of California, Davis
Health Professions Advising (HPA)
1090 Blue Ridge Road, Davis CA 95616
Please indicate how many boxes and number each box (eg: 1 of 2, 2 of 2, 3 of 3).
If tracking is enabled, the tracking link can also be sent to us. If you would like us to ship anything back after the Conference, we request you provide a preprinted return label. Items will be mailed back starting 10/20.Q: Is parking free?
A: Parking is not free except for Gold and above exhibitors.Q: Where do we get parking permits? (only for Gold and above exhibitors)
A: Permits will be emailed and will need to be printed and placed on the dashboard of the vehicle.
Workshop Questions
- What are Didactic Workshops?
- Didactic workshops will primarily take on one of two possible formats: lecture-style presentations or question-and-answer panels.
- What kinds of Didactic Workshops will be at the conference?
- Didactic workshops provide attendees with an opportunity to learn more about healthcare, possible careers in it, as well as the path to each profession. Needless to say, you can expect a wide range of topics! More information about workshop topics and schedules will be released closer to the conference date.
- What are Interactive Workshops?
- Interactive workshops are hands-on skills development and practice workshops led by health professionals. Examples include CPR training, suturing, and case-based discussions.
- How will I be able to attend workshops?
- Didactic workshops will be open to all registered attendees on a first-come, first-serve basis. The workshop schedule is strategically laid out in order to help maximize attendee time and placing in-demand topics in larger spaces. Popular sessions are hosted in large lecture halls, however we highly encourage arriving early as space is first-come first-serve basis.
Interactive workshops have limited space due to their inherent nature of needing supplies and/or higher interaction with workshop speakers. Attendees have the opportunity to secure interactive tickets prior to the conference. - Where will workshops be located?
- Workshops are located throughout lecture halls and classrooms on the UC Davis campus. Please check the program map or GPS apps to navigate campus.
- How do I prepare for workshops?
- When the schedule is released we highly encourage attendees to plan out their day and select 1 to 2 different workshops per hour that they are interested in attending. A printed program will also be provided at check-in.
Interactive Ticket Questions
- How do I navigate the CES Portal to sign up for interactive tickets?
- How to sign up for interactive tickets.
1. Go to the registration page: https://na.eventscloud.com/ereg/index.php?eventid=839703&2. Click on Modify Registration.
3. Enter your email address and reference number (from your confirmation email)
4. Click “Continue”
5. Confirm your email and review your registration details
6. Click “Continue”
7. Select an Interactive Session- a. You may choose only one session
b. Sessions fill quickly--please do not email to check availability
c. Any remaining and unclaimed tickets will be available in person at 11AM on Conference Day at the info booth
8. Click “Continue”
9. Print or take a screenshot of your Registration Record–-it will show your selected interactive session- a. Bring your confirmation to the interactive ticket pick-up on the day of conference
- a. You may choose only one session
- Can the interactive ticket registration link be accessed before attendee registration closes?
- No, interactive ticket registration begins once attendee registration closes.
- Do I need an interactive ticket to participate in Interactive Workshops?
- Yes, due to space limitations only attendees with interactive tickets can attend those workshops.
- Is there a limit on the number of Interactive Workshops I can attend?
- Yes, in order to accommodate as many attendees as possible, attendees will be limited to 1 interactive workshop ticket.
- Are interactive tickets free?
- Yes, interactive tickets are included in your Conference ticket. Interactive tickets are limited and not every attendee is guaranteed a ticket. Once registration closes, you will receive an email with instructions on how to register for your interactive ticket.
- What if I am late to the Conference and miss interactive ticket handouts?
- All tickets not claimed by the end of the Welcome Session will be give out on a first-come, first-serve basis. Please ensure you arrive on time to get your interactive ticket.
- What if there are extra interactive tickets left?
- If tickets remain after ticket registration closes, they will be given out on a first-come, first-serve basis after the Welcome Session. Directions will be announced at the Welcome Session.
Speaker Questions
- How can I sign up to be a speaker?
- If you are interested in signing up as a speaker or would like to host your own workshop, please refer to the Speakers page.
- What can speakers do?
- Speakers have the opportunity to host a workshop or speak on a panel. Although the exact topic might differ from workshop to workshop, these sessions generally help inform attendees about a health field or practice skills relevant to them.
- Are speakers assigned workshops or can they decide their own workshop?
- Speakers are encouraged to fill out the speaker interest form. The Conference Programming Team will use this and work with the speaker to decide what topic is the best fit for them.